ALL-in-ONE FUEL DELIVERY MANAGEMENT SYSTEM
We Will AUTOMATE Your Fuel / Propane / Lubricant Delivery
From ONLY $99/TRUCK per-month
Picture this:
Your fleet completes three more deliveries per day, each one 25% larger volume than before. What do you do with that extra money in your pocket now? Our proven solutions have already helped companies like yours break through common barriers and unlock untapped revenue streams. Ready to fuel your company’s future?
We understand challenges for running a fuel, propane, and lubricant delivery business
- Does any of this sound familiar?
- Tedious invoicing with fees, multi racks, surcharges, and taxes drains your time.
- Manual data entry causes human errors that damage your credibility.
- Multiple disconnected systems force you to enter the same data repeatedly.
- You lack real-time visibility of your fleet and delivery status
- Route planning takes hours and still isn't as efficient as you'd like
Top Challenges
OPERATIONAL HEADACHES:
FINANCIAL RISKS:
SYSTEM & TECHNOLOGY GAPS:
CUSTOMER SERVICE CHALLENGES:
INDUSTRY-SPECIFIC PRESSURES:
OPERATIONAL HEADACHES:
- Manual dispatching and route planning takes hours yet remains inefficient
- Unplanned orders disrupt your carefully planned delivery schedules
- Your drivers waste time with manual paperwork and delivery confirmations
- Manual data entry leads to costly mistakes that damage your credibility
- Multiple employees entering the same data increases error risk and wastes time
- Manual processes eat up hours that could be spent making deliveries
- Pricing errors and wrong calculations result in revenue leakage
- Complex fuel tax reporting prone to mistakes and compliance risks
- Your trucks spend valuable time idle at terminals and depots
- Last-minute emergency deliveries disrupt planned routes and increase costs
- Peak season chaos stretches your resources beyond capacity
FINANCIAL RISKS:
- You struggle to track customer credit limits and manage overdue accounts
- Complex invoicing with rack rates, surcharges, and taxes prone to errors
- Lack of real-time inventory and financial details in your business
- Late payments and credit issues impact your cash flow
- Rack price fluctuations difficult to manage with manual systems
- Missing or incorrect documentation risks tax compliance issues
- Manual reconciliation creates accounting liability
- No real-time insights into profit and lost
- Tax requirements and complex tracking
SYSTEM & TECHNOLOGY GAPS:
- You’re juggling different software that doesn’t talk to each other
- Important data is scattered across spreadsheets, papers, and various platforms
- Disconnected systems force repetitive data entry across platforms
- Critical business data scattered across spreadsheets, papers, and platforms
- Lack of real-time fleet location and delivery status visibility
- Different software systems don’t talk to each other
- Inventory and financial data not available when needed
- Weather forecasting not integrated with delivery planning
CUSTOMER SERVICE CHALLENGES:
- Unplanned customer demands throw off your carefully planned routes
- You struggle to accurately predict delivery windows for your customers
- Unexpected tank levels at customer sites force emergency deliveries
- Emergency deliveries frustrate both customers and dispatch
- No automated customer communications or updates
- Poor forecasting leads to stockouts or overstocking
- Limited visibility into customer usage patterns
- Manual order taking prone to miscommunication
- Seasonal demand difficult to predict and manage
- Customer complaints about inconsistent service
- No easy way to handle customer-specific pricing
INDUSTRY-SPECIFIC PRESSURES:
- Peak season demands stretch your resources to the breaking point
- Temperature and weather impacts on delivery planning
- Storage capacity constraints at customer sites
- Safety compliance documentation requirements
- Hazmat transportation regulations
- Driver qualification and training tracking
- Equipment certification and maintenance records
- Fuel quality monitoring and documentation
But there’s a solution - Manage Petro cloud-based Fuel Delivery Management System with 23 modules is designed to be easy to learn for your entire team and adapt to your specific needs and unique business model.
All-in-One System
- Dispatch Logistics
- Mobile App for Drivers
- Auto Invoicing & Tax Reports
- Inventory Management
- Tank Monitoring (IoT Sensors)
- Fleet Management
- Reporting & Analytics
- Payments Collections
- Credit Notes
- Loss Detection
- CRM
- Service Management
- Faktor Fuel Marketers
- Dispatch Logistics
- Mobile App for Drivers
- Auto Invoicing & Tax Reports
- Inventory Management
- Tank Monitoring (IoT Sensors)
- Fleet Management
- Reporting & Analytics
- Payments Collections
- Credit Notes
- Loss Detection
- CRM
- Service Management
- Faktor Fuel Marketers
- Rack Price Management
- Cardlock Invoicing
- Warehouse Management
- Rental Management
- Fuel-Cards
- Packaged Products
- Ordering
- Delivery Tracking
- Document Management
- GPS Tracking
- In-Truck Integration
- Truck Maintenance
- Performance review
- Rack Price Management
- Cardlock Invoicing
- Warehouse Management
- Rental Management
- Fuel-Cards
- Packaged Products
- Ordering
- Delivery Tracking
- Document Management
- GPS Tracking
- In-Truck Integration
- Truck Maintenance
- Performance review
10 years ago our very first client, HiWay Fuel Services, experienced remarkable results with our Fuel Delivery Management back-office ERP. Here’s a quick overview.
HiWay Fuel Services (35 trucks, 4 locations) faced challenges with slow invoicing, human errors, and HR risks using paper & Excel to run the business. After implementing Manage Petro ERP Fuel Delivery Management system, they achieved remarkable results in just seven months:
Grew the business
24%
Prevented fuel loss
2%
Customer retention increased
3%
Reduction office overhead
33%
Saved office ADMIN time
55%
Saved $186,000
Manage Petro transformed their operations, driving efficiency and profitability across all aspects of their fuel delivery business solving the top 7 challenges fuel delivery companies faced.
What You’ll Gain:
- Rapid Deployment: Integrate Manage Petro’s system into your operations quickly, with minimal setup time.
- Hassle-Free Migration: Our team ensures a smooth transition, helping you migrate your data without interrupting your day-to-day operations.
- Step-by-Step Onboarding: Receive guided assistance from our expert team to ensure a smooth and efficient transition.
- Personalized Assistance: At Manage Petro, we’re more than just software providers — we’re your partners.
- Expert Assistance: Dedicated support team to guide you through setup and ongoing operations, ensuring you get the most out of the Manage Petro platform.
- 24/7 Technical Support: Access real-time support to troubleshoot issues and keep your systems running smoothly.
- Custom Training Programs: Tailored training sessions to help your team fully adopt the platform, enhancing efficiency and reducing errors.
Advanced Dispatching and Scheduling: With machine learning, a centralized digital dispatch board, drag-and-drop scheduling, and automated recurring deliveries, you’ll reduce time spent on manual processes and adapt quickly to last-minute changes.
Automated Route Optimization: Using real-time GPS, traffic data, and delivery priorities, we ensure that your vehicles follow the most efficient routes—saving time, reducing fuel consumption, and cutting costs.
Real-Time Tracking: Monitor the location and status of all your vehicles, allowing you to make immediate adjustments if necessary and provide accurate delivery ETAs to your customers.
Driver Data Capture: Drivers input delivery details directly into the mobile app.
Instant Syncing: Data is synced with the system in real-time.
Proof of Delivery: Electronically capture signatures and confirmations.
Instant Invoice Generation: Create invoices automatically right after delivery.
Eliminate Manual Data Entry: Capture delivery data electronically, reducing errors.
Faster Cash Flow: Prompt invoicing leads to quicker payments.
Up-to-date tax Rates: Automatically update and apply the latest tax rates and exemptions.
Complex Tax Handling: Manage varying tax regulations effortlessly.
Compliance Assurance: Reduce the risk of penalties due to tax errors.
- Flexible Pricing Models: Auto calculates volume discounts or minimum order fees. Easily configure complex fees based on demurrage, split, distance, volume, duration, etc.
- Automated Fee Application: Apply environmental fees, fuel surcharges, and other charges automatically.
- Consistent Billing: Ensure accurate pricing for all customers.
Online Invoices: Customers can view and pay invoices online.
Account Management: Provide transparency and convenience for your clients to create orders, view reports and permission control.
Improved Satisfaction: Enhance customer relationships with better service.
- The system tracks 30-60-90 invoices past due, and auto sends reminders to the Clients and also adds late fees to the invoices.
Dashboard Insights: Get real-time views of invoicing, accounts receivable, and cash flow.
Customizable Reports: Generate detailed reports tailored to your needs.
Informed Decision-Making: Access up-to-date information for strategic planning.
- Comprehensive Inventory Tracking: Monitor fuel inventory at the company, truck, and compartment levels.
- Integration with Tank Sensors: Gain real-time visibility with support for various tank monitoring devices (e.g., Auto Data, SkyBitz).
- Prevent Stockouts: Receive alerts for low inventory, ensuring timely refills and avoiding service delays.
Top 9 Industry Integration: QuickBooks desktop & online, Sage desktop, Sage Intacct, Dynacom, Texada, iRely, Infosys, DM2
Unified Financial Records: Maintain consistent data across systems.
Eliminate Duplicate Entry: Save time and reduce discrepancies.
- Automated Rack Price Management: Import prices from DTN and other providers without manual intervention.
- Cardlock and GPS Integration: Automate import of cardlock transactions and enhance route planning (CFN, OPW, Comdata).
- Ability to integrate with: AutoData, Opis and Digital Dispatcher or replace its functionality.
- Optimized Workflows: Streamline your fuel delivery processes from dispatch to delivery.
- Faster Deliveries: Ensure prompt deliveries with dynamic scheduling and real-time tracking, reducing idle time and fuel consumption.
- Minimized Delays: Automate scheduling, route planning, and adjustments for last-minute changes to ensure on-time deliveries.
Manual Overrides: Easily adjust invoices for third-party charges.
Exception Rules: Set up specific rules for unique scenarios.
Accurate Cost Recovery: Ensure all costs are captured and billed correctly.
Integrations
Our FDMS has over 40 integrations with various systems, software, and equipment.
If they are not on this list, our development team can make them for you.
- QBs online & desktop
- Sage & Intact
- Dynacom
- InfoSys
- Texada
- iRelay
- Global Payment
- Chace
- Tiger Payment Solutions
- Moneris
- Square
- PayPal
- ACH/EFT
- Authorize.net
- Credit Card Processing
- CFN
- GIR
- Computrol
- OPW
- ComData
- Pacific Pride
- Veeder-Root
- Samsara
- GeoTab
- KeepTruckin
- SkyBitz
- Tank Utility
- TankScan
- OTOData
- WesRocAIUT Tank Monitor
- ANOVA
- Veeder-Root
- TitanLogix
- DTN
- Opis
- ComData
- Base Engineering
- Total Control Systems (TCS)
- Liquid Controls (LCR)
- Mid:Com
- DegreeDays.net
- K-Factor
- Bio-Degree Day
- Bio-K Factor
Tax Rates:
- Avalara
Document Scanning:
- Built-in Document Management
- Mobile App Document Management
Website Portals:
- Acumatica
Mapping / Routing:
- Google Map
TEXT
- Kelly Grehan
- Owner of HiWay Fuel Services
“In Manage Petro everything is centralized in one platform and the system is very smart. Minimizes user errors and can correct itself. It reduces a large amount of workload in one perfect system. Now we can accommodate more clients.”
- Kelly Grehan
- Owner of HiWay Fuel Services
“Manage Petro is the most comprehensive and detailed solution I’ve ever seen. The program’s flexibility and responsiveness to even subtle daily changes in everything from tax to volume is unparalleled.”
- Dwayne McArthur
- Director of Red Deer Oil & Gas Trade-show
Why Choose Manage Petro?
Best of all, our system is designed to be easy to learn for your entire team and adaptable to your specific needs and unique business model.
Since 2015, Manage Petro has helped fuel delivery companies in the US and Canada. Our proven solutions have earned the trust of clients including City Oil, Rubio’s, FNF, Chieftain, Brandon Petroleum, Oxford Building Supplies, and EllisDon, significantly improving their operations.
With 23 modules in our all-in-one Fuel & Propane Delivery Management System—including Ordering, Invoicing, Dispatching, Delivery, Fleet Management, Inventory Management, Mobile App for Drivers, Cardlock Invoicing, Rack Price Management, Warehouse Management, Credit Notes, CRM, Reporting and Analytics, and more — Manage Petro simplifies fuel delivery operations, ensuring speed, accuracy, and scalability at every stage.
Our platform integrates seamlessly with your existing accounting, IoT, and GPS systems, providing real-time data access, automated tax calculations, and flexible service charge models. By offering features like automated route optimization, live tracking for precise ETAs, and detailed reporting for strategic insights, Manage Petro helps you reduce fuel costs, improve driver efficiency, and enhance customer satisfaction. Whether you’re managing a fleet of 2 or 125 trucks, our system scales with your business, driving operational excellence and maximizing profitability.
With features like advanced dispatch boards, automated route planning, real-time tracking, and seamless system integration, we make it easy to overcome the challenges that come with manual processes.
By partnering with us, you can substantially boost your fuel delivery operations and enhance your bottom line. We serve companies with 2 to 125 trucks, delivering an average ROI savings of $85,000 to $186,000 within your first 7-12 months through improved efficiency, automation, and fleet management.
Manage Petro can transform the way you manage deliveries, reduce costs, and boost profits. Your trucks can make three more deliveries per day than they do now, delivering a higher fuel volume with each trip.
Book your demo, and we’ll show you how it’s possible.
What can Manage Petro do for your business?
Increase Profitability
Automate processes to reduce your cost of operation. Detect unaccounted fuel loss to stop it. Use our solution to grow your business with less cost and be more profitable.
Real Time Visibility & Control
Know your drivers’ location, inventory, and progress in the field at any point in time. Have access to all data and communicate with your drivers any time you want.
Get Paid Fast
Don’t wait to get paid. Manage Petro instantly generates the invoices when the fuel is delivered. Effortlessly handle your complex rack-price and tax structure.
Imagine your world when:
- Invoicing is seamless, with no hidden fees or complicated charges, allowing you to focus on what truly matters.
- Automated data entry eliminates human errors, enhancing your credibility and professionalism.
- All your systems are interconnected, freeing you from the hassle of redundant data entry.
- You have real-time visibility of your fleet and delivery status, empowering you to make informed decisions instantly.
- Route planning is quick and efficient, maximizing your productivity and optimizing your operations.
- Customers are happier, and your team have less stress.
- Your profit has increased
Our Partners
Lock In Your Price Today
All-in-One Fuel & Propane Delivery Management Back-office
We Will Automate Your Fuel / Propane Delivery
From ONLY $99/Truck per-month
Take the First Step Toward Transformation
Don’t let operational challenges hold your business back any longer. Let’s work together to overcome these hurdles and set your company toward
greater efficiency and profitability.
Schedule a free personalized demo today to see how Manage Petro can revolutionize your operations.
Get Started with Platform Discovery
Hassle-free & easy. No credit card necessary.