Fuel prices change from time to time (vary with time). Political conditions, international issues and market fluctuations will affect fuel prices and consumption. The location of the fuel terminal and supplier company also affects prices due to the ingredients used to blend into the fuels. For these reasons, fuel delivery companies always have a tough time tracking the fuel prices for the day and deciding the location to buy. Going through all the emails for the price updates from those companies or calling them daily is always a problem. Finding the best price of the day and having a portal which lists out the fuel prices at all the vendor locations are the biggest challenges for the fuel delivery companies, reducing their buying power. 

Seeing the prices from various vendors in one place is a dream solution for these fuel delivery companies.

A portal with prices from all the selected vendors with updates in prices from time to time helps these companies to save a lot of time. A portal listing all the prices will solve the central puzzle of choosing a location to get the fuel for the day and save all the hassle of reaching out to them or going through their emails. A solution to auto-select the vendor for the day based on the prices and calculate the price for each client based on the rack price will be a great asset for the company as it will help them invoice the customers quickly.

How does the Fuel Management System from Manage Petro solve these pain points?

Fuel Management System (FMS) from Manage Petro is one SAAS solution that solves these pain points faced by fuel delivery companies. Manage Petro’s FMS Dashboard lists the rack prices from all the fuel terminals accessible to the company and can auto import those prices directly from the supplier’s portals at regular intervals. Companies can also benefit from a better price from Manage Petro’s partnership with some suppliers. Margins can be set for each fuel type based on the location of the terminal, which will determine the unit price of the fuel for the day. FMS will also auto-calculate the fuel price for each client listed on FMS based on the margin for each fuel type and send an email to them with the price for the day. Fuel prices sent to the Clients include all the applicable taxes and fees based on the terminal and the client’s address. Buying the fuel for the best price is one of the challenges for Fuel Delivery Companies, and it has ripple effects until invoice creation.

Manage Petro’s Fuel Management System with features like auto importing fuel prices from supplier’s portals and auto calculating client’s unit prices can help fuel delivery companies overcome the pricing challenges they face.

Everyone makes mistakes at work, which makes us human errors in any business, resulting in significant loss of productivity and profit. Fuel delivery companies are always at risk of these errors as the workflow involves a lot of manual tasks. These companies go through the process of taking an order, making a dispatch, calculating fees, calculating unit prices for the fuel, preparing invoices, running payments at the office level, and having drivers fill out the forms about their deliveries. Tasks performed by the office staff and the information gathered by the drivers depend on each other. Any error in one place has a ripple effect on other jobs. These human errors will cause significant damage to the company by losing customers’ credibility and sometimes losing their business altogether.

Automation is one-way fuel delivery companies can avoid human mistakes by automating repetitive tasks.

Human errors are primarily due to a lack of knowledge or experience performing particular tasks or a slip in concentration. Fuel delivery companies need data collection, data transfer and fuel price calculation to be automated and digitalized (as anything involving paper is always prone to errors). Automating these tasks will help apply the appropriate fees and taxes at the office level, thereby improving the accuracy in calculating the unit prices of the fuels. Adding to this, if the data collection part of the drivers is automated, it will impact the accuracy of the invoices. Automating all these tasks will help the company improve productivity, have inventory transparency, and build trust with their clients. 

How does Manage Petro Fuel Management System (FMS) portal help to eliminate human errors?

Manage Petro provides an automation solution to fuel delivery companies through its Fuel Management System (FMS) portal with features which automate all the tasks from placing an order to collecting the payment. FMS can automate office tasks like creating orders, preparing a dispatch and executing a delivery and an invoice. FMS will also help with the calculation of fuel prices. Through its mobile app, FMS can also control fuel truck registers to get all the readings automatically and send them to the office instantly. This communication between the FMS, mobile app and the records on the truck will help the drivers by providing timely warning messages. It warns the drivers when incorrect fuel types are selected during delivery and when opening the pumps at the wrong locations. With instant data transfer between the driver and the office, the office can be aware of the live inventory available at their disposal for planning their dispatch. FMS is also a portal and an automation solution, providing companies with an option to let clients access it. Clients can log in to it to place orders and look at previous orders and invoices. FMS can also be integrated with various accounting software through which data can be synced and help the bookkeeping.

Manage Petro’s FMS features which automate certain functions of the fuel delivery workflow, will help prevent human errors and improve the company’s productivity.