ALL-in-ONE FUEL DELIVERY MANAGEMENT SYSTEM
We Will Automate Your Fuel / Propane / Lubricant Deliveries
From ONLY $99/TRUCK/m investment
Automating orders with Manage Petro’s Fuel Delivery Management System can provide up to three additional deliveries, an extra $200 profit per visit, for each truck in your fleet. This automation translates directly into organic revenue growth.
For over 10 years, our proven solutions have empowered companies like yours to overcome operational challenges, eliminate human error, and make invoicing effortless. Are you ready to elevate your business to the next level?
We understand the challenges of running a fuel, propane, or lubricant delivery business
- Does any of this sound familiar?
- Tedious invoicing with fees, multi-racks, surcharges, and taxes draining your time?
- Human errors in manual data entry damage your credibility?
- Multiple disconnected systems force you to enter the same data repeatedly.
- Non-real-time clarity on your finances and inventory hurts your cash flow.
- Route planning takes hours and still isn't as efficient as you'd like?
Challenges Keeping You from Reaching Full Potential
OPERATIONAL HEADACHES:
FINANCIAL RISKS:
TECHNOLOGY GAPS:
CUSTOMER SERVICE:
INDUSTRY PRESSURES:
OPERATIONAL HEADACHES:
- Manual dispatching and route planning take hours yet remain inefficient
- Your drivers spent time on manual paperwork and delivery documentation
- Manual data entry leads to human errors that damage your credibility
- Redundant data entry costs you a lot of extra labour hours
- Manual processes eat up profits that could be spent making more money
- Pricing errors and wrong calculations result in losing clients
- Complex fuel tax reporting is prone to mistakes and compliance risks
- Peak season chaos stretches your resources beyond capacity
FINANCIAL RISKS:
- You struggle to monitor customer credit limits and chase overdue invoices
- Complex invoicing with rack prices, charges, and taxes prone to invoicing errors
- Lack of real-time inventory and financial details in your business
- Late payments and credit issues impact your cash flow
- Multi Rack price management is difficult to track with manual and Excel sheets
- Manual reconciliation could lead to accounting liability
- No real-time insights into the profit and lost
- Miss Tax Calculation will end up in huge penalties with Tax agencies
TECHNOLOGY GAPS:
- You’re juggling different software that doesn’t talk to each other
- Multi platforms cost you multiple times over the same data, which are not unified
- Disconnected systems force repetitive data entry across platforms
- Critical confidential business data across spreadsheets, papers, and insecure access
- Lack of real-time fleet, inventory, and delivery status visibility
- New systems are hard to learn and time-consuming to implement
- Not being able to use the latest technology due to older systems owned
- Competitors using newer technology taking over your clients
CUSTOMER SERVICE:
- You struggle to predict delivery windows for your customers accurately
- Due to a ran-out, you are experiencing losing customers
- No automated customer communications, updates, orders, or portal
- Limited visibility into customer consumption patterns and reports
- Manual orders are prone to miscommunications
- Customer complaints due to lack of evidence or digitization clarity
- No easy way to handle customer-specific expectations
- Lack of instant financial & inventory clarity for Client’s demands
INDUSTRY PRESSURES:
- Peak season demands stretch your resources to the breaking point
- Events and weather impacts on delivery planning
- A malfunctioning system causes loss of deliveries and customers due to low support
- Safety compliance documentation costs you cash and credibility, or a license
- Calibration, tracking, and documentation sucking all your profit down
- Equipment’s maintenance history and warranty records are hard to track
- Clint’s expectation to have access to their live consumption and order details over a portal
- Digital control over the Trucks and Register using the driver’s mobile device
Solution for Your Fuel Delivery Company
Manage Petro’s Fuel Delivery Management System is the answer you’ve been looking for.
All-in-One Fuel & Propane Delivery Management System:
- Cloud-based ERP back-office (SaaS) (Including 24 modules)
- Mobile Apps (Android & iOS)
- Business Types We Served:
- On-Site Delivery (Wheel-to-Wheel, Wet Hosing)
- Bulk Delivery Operations
- Hauling Companies
- Fuel Marketing Businesses
- Service Management (HVAC)
- Rentals
- Products Handled:
- Fuel
- Propane
- Lubricants and Chemicals
- Packaged Products (Drums, Cylinders)
- DEF (Diesel Exhaust Fluid)
- Any Fluid
- Main Benefits:
- Increased Cash Flow
- Full Financial Clarity
- Automation of Business Processes
- Instant Invoicing
- Human Error Elimination
- Time & Money Saving
With over 24 powerful modules in our Cloud-Based Fuel Delivery ERP Back-Office, you will automate key processes, including Ordering, Dispatching, Delivery, Invoicing, Rack Price Management, Fleet Maintenance, Inventory Management, Service Management, Warehouse Management, Rental Management, Cardlock Invoicing, Credit Notes, Tank Monitoring (IoT Sensors), Taxes, Payment Reminders, Reporting and Analytics, CRM, and more. Manage Petro simplifies your fuel, propane, lubricants, and DEF delivery operations, ensuring speed, accuracy, and scalability at every stage.
Seamless integrations with your existing accounting, IoT tank monitoring, and GPS systems ensure real-time visibility across all critical aspects of your operations. Features like live instant invoicing, automated tax calculations, 30-60-90 payment tracker, auto reminders, and flexible service charges eliminate guesswork and streamline your workflows. Advanced route optimization and live tracking ensure precise ETAs, reduced delivery costs, and improved driver efficiency. The all-in-one system is adaptable to meet your specific needs and unique business model.
All-in-One Fuel & Propane Delivery Management System
- Orders and Deliveries
- Dispatch Logistics
- Auto Invoicing & Tax Reports
- Mobile App for Drivers
- Inventory Management
- Tank Monitoring (IoT)
- Fleet Management
- Reporting & Analytics
- Payments Collections
- Credit Notes
- CRM
- Service Management
- Orders and Deliveries
- Dispatch Logistics
- Auto Invoicing & Tax Reports
- Mobile App for Drivers
- Inventory Management
- Tank Monitoring (IoT)
- Fleet Management
- Reporting & Analytics
- Payments Collections
- Credit Notes
- CRM
- Service Management
- Client's Portal Access
- Faktor Fuel Marketers
- Rack Price Management
- Cardlock Invoicing
- Warehouse Management
- Rental Management
- Truck Maintenance
- Work Orders
- Delivery Tracking
- Document Management
- GPS Tracking & GEO Fencing
- In-Truck Integration
- Client's Portal Access
- Faktor Fuel Marketers
- Rack Price Management
- Cardlock Invoicing
- Warehouse Management
- Rental Management
- Truck Maintenance
- Work Orders
- Delivery Tracking
- Document Management
- GPS Tracking & GEO Fencing
- In-Truck Integration
What You'll Gain with Manage Petro's Fuel Delivery Management System
- Rapid Deployment: Integrate Manage Petro’s system into your operations quickly, with minimal overhead on your team in less than 3 months.
- Hassle-Free Migration: Our team ensures a smooth transition, helping you migrate your data without interrupting your day-to-day operations.
- Step-by-Step Onboarding: Receive guided assistance from our expert team to ensure a smooth and efficient transition.
- All-Inclusive Pricing: Enjoy a comprehensive solution that includes all essential features, ensuring you receive maximum value with no additional costs. (over 24 modules)
- No Hidden Costs: One simple setup, migration, and training fee that sets you up, and one simple monthly fee that covers all updates, upgrades, and unlimited support.
- Affordable price & fast ROI: It costs you from as low as $99 per truck per month, and on average our clients have the total ROI within the first year.
- 24/7 Technical Support: Access real-time support to troubleshoot issues and keep your systems running smoothly.
- Expert Assistance: A dedicated support team to guide you through setup and ongoing operations, ensuring you get the most out of the Manage Petro platform.
- Custom Training Programs: Tailored training sessions to help your team fully adopt the platform, enhancing efficiency and reducing errors.
- Advanced Dispatching and Scheduling: With machine learning, a centralized digital dispatch board, drag-and-drop scheduling, and automated recurring deliveries, you’ll reduce time spent on manual processes and adapt quickly to last-minute changes.
- Automated Route Optimization: Using real-time GPS, traffic data, and delivery priorities, we ensure that your vehicles follow the most efficient routes—saving time, reducing fuel consumption, and cutting costs.
- Real-Time Tracking: Monitor the location and status of all your vehicles, allowing you to make immediate adjustments if necessary and provide accurate delivery ETAs to your customers.
- Works online & offline: The app has a built-in database that allows drivers to continue their jobs smoothly, even in remote locations offline.
- Digital Data Capture: Drivers’ delivery details are captured in real-time through the mobile app, ensuring accuracy and operational efficiency.
- Instant Syncing: Data is synced with the back office in real time.
- Proof of Delivery: Electronically capture signatures and confirmations. The mobile app can also control the in-truck pump and register.
- Instant Invoicing: You can create invoices instantly right after delivery at the truck or office level.
- Eliminate Manual Data Entry: Capture delivery data electronically, reduce errors, auto-fill forms, and save a lot of time.
- Faster Cash Flow: Prompt, accurate invoicing leads to quicker payments.
- Financial Clarity: Instant digital format of charges and fee calculation, accuracy, and digital format increase trust and help with Client retention.
- Up-to-date tax Rates: Automatically update and apply the latest tax rates and exemptions.
- Complex Tax Handling: Manage various fuel and sales tax regulations effortlessly.
- Compliance Assurance: Reduce the risk of penalties due to tax errors.
- Volume discounting: Auto calculates volume discounts or minimum order fees. Easily configure complex fees based on demurrage, split, distance, volume, duration, weight, etc.
- Flexible Pricing Models: Capable of setting fees and margins per every fuel type, down to every individual unit, site, or Client.
- Automated Fee Application: Apply environmental fees, fuel surcharges, and other charges automatically.
- Group Charges: Ensure accurate and consistent pricing for all clients set as a group.
- Online Invoices: Through the special Client’s dashboard, your Clients can view and pay invoices online.
- Account Management: Provide transparency and convenience for your clients to create orders, view reports, and manage consumptions.
- Clients’ Retention: Satisfying Clients with financial and inventory clarity is an added value to your delivery business.
- Auto Bookkeeping: Integration with your accounting software, we insert the Invoices into your accounting system instantly and effortlessly
- Multi-payment types: Collect payment through Credit Cards, Cash, Cheques, Credit notes on account, or even a COD pickup.
- Credit Limits: Auto protection on Ordering, Dispatching, or Delivery to over-limit or past-due Clients.
- The system tracks 30-60-90 Auto-add late fees on overdue invoices and sends reminders to the Client’s past due payment time.
- Dashboard Insights: Get real-time views of your company’s health status at a glance.
- Auto Customizable Reports: Generate recurring reports tailored to your needs on schedule.
- Loss Detection: Warnings and Notes captured behind the scenes for the Administration’s eyes.
- Integration with Tank Sensors: IoT sensors to monitor fuel level at in assets, storage tanks, trucks, and customer’s units. (e.g., OTO-Data, SkyBitz, TankScan, etc.)
- Comprehensive Inventory on hand: Review Inventory at any time per compartment or company-wide, including proper cost calculation.
- Tracking every drop: Advance Inventory management that tracks every drop in and out of your company, considering rebrandings, overfill, early ran-out, adjustments, dip-reading, etc.
- Top 9 Industry Integration: QuickBooks On-line & Desktop, Sage 30/50/100, Intacct, Dynacom, Texada, iRely, Infosys, DM2
- Auto Bookkeeping: Depending on the accounting software, we take care of all bookkeeping, including Clients, Invoices, Payments, and Taxation.
- Unified Financial Records: Maintain consistent data across systems.
- Eliminate Duplicate Entries: Save on labour costs, save on time, and eliminate discrepancies.
- Automated Rack Price Management: Import rack-prices from DTN, CFN, OPIS, ComData and other providers without manual intervention.
- Cardlock Transactions: Automate import of cardlock transactions and enhance route planning (CFN, OPW, GIR, Comdata, etc).
- IoT Sensor Integration: Connect with tank monitoring and other IoT sensors to track fuel levels, temperature, and usage in real-time, ensuring timely refills and reducing operational inefficiencies.
- Comprehensive System Compatibility: Ability to integrate with your other software and solutions to give you the flexibility to unify and auto-sync.
- Optimized Workflows: Streamline your fuel/propane/hauling delivery processes from ordering to invoicing.
- Faster Deliveries: Ensure prompt deliveries with dynamic scheduling and real-time tracking, reducing idle time and fuel consumption.
- Minimized Delays: Automate scheduling, route planning, and adjustments for last-minute changes to ensure on-time deliveries.
- Load Instructions: Supports multi-badge, multi-terminal, BOL, and Auto Cost estimations
- Manual Overrides: Easily adjust invoices for third-party charges.
- Exception Rules: Set up specific rules for unique scenarios or Project-Based deliveries
- Accurate Cost Recovery: Ensure all costs are captured and billed correctly.
- Comprehensive Tracking: Maintain detailed records for equipment maintenance, history, and warranty in one centralized system.
- HVAC and Service Orders: Dispatching orders to service requests and tracking time and parts, even recalls and warranties.
- Automated Alerts: Set reminders for insurance renewals, licenses, and certification updates to ensure compliance.
- Document Management: Easily store and access all documentation (Photos, Excel, PDF, Photos, Word, etc) based on user’s permissions.
- Integrated Notes: Attach conversation summaries and key details directly to client profiles for quick reference.
- Hazard Warning: Legal documentation, court-level evidence, proof of serving, and notification with full auditing logs.
- Enhanced Visibility: Monitor client interactions to ensure consistent communication and improved service delivery.
Automation of Fuel / Propane Delivery Process
Three levels of automation are built into our solution and you have access to all levels included based on the hardware you invested in.
Level 1: 65% – The Office automation
At this level, our back-office system automates essential processes, including ordering, dispatching, digital delivery manifests, invoicing, fleet management, and reporting. Seamlessly integrated with your accounting software, Manage Petro reduces office tasks’ time by 30-55%, replacing manual input and paper tickets with a fully digital solution.
Level 2: 90% – The Deliveries automation
By adding a single, smart device at the Truck level, our mobile app for drivers provides an additional level of automation, enabling drivers to manage work orders, route planning, inspections, and notifications directly from an iPad or Android device in the truck. All delivery details captured over the mobile app will auto-sync in the back-office’s Delivery module. This user-friendly tool eliminates paperwork and filling forms ensures all data is recorded digitally instantly, removes human errors, and increases operational speed.
Level 3: 100% – Full Control in-truck integrations
For companies ready for 100% control, this level integrates all functionalities, including starting, stopping, pausing, printing, and volume readings, through an advanced register controller. This setup provides real-time data and captures all delivery activities without manual input. This integration could save hours on the driver’s timesheet.
Integration with Top Industry Providers
Our Fuel Delivery Management System has over 53 integrations with various systems, hardware, software, platforms, partners and equipment.
Our team is ready to partner with and integrate with any new platform and system you must keep in your business, even if we do not support it yet.
- OTOData
- SkyBitz
- Mopeca
- Tank Utility
- TankScan
- WesRoc
- ANOVA
- Veeder-Root
- TitanLogix
- LCR-iQ
- LCR II / 600
- Total Control Systems (TCS)
- Mid:Com
- SMP MultiLoad II
- Global Payment
- Chace
- Tiger Payment Solutions
- Moneris
- Square
- PayPal
- ACH/EFT
- Authorize.net
- COD
- Avalara
- DegreeDays.net
- K-Factor
- Bio-Degree Day
- Bio-K Factor
- Base Engineering (PC3 handheld)
- Acumatica
- Google Map Routing
- RFID Tags
- QR Codes
- Barcodes
Our Partners
Maximize Profits, Streamline Operations, and Unlock Efficiency with Manage Petro
Transparent Pricing. Rapid Results. Intuitive Design. Seamless Implementation.
Empower Your Business with Clarity and Control
At Manage Petro, we believe that true management starts with complete transparency. That’s why our All-in-One Fuel and Propane Delivery Management System comes with no hidden costs—guaranteed. Every new update and upgrade is included without additional fees, ensuring your investment stays future-proof. And with our streamlined, rapid implementation process, your team can begin realizing measurable improvements within weeks, not months.
Customizable, User-Friendly, and Designed for Growth
Manage Petro is more than just software—it’s a system built around your business. Fully adaptable to your unique processes, it seamlessly integrates into your operations without disruption. Its intuitive design ensures every member of your team can quickly master it, reducing the learning curve and maximizing productivity. We tailor our system to match your specific business model, empowering you to work smarter, not harder.
Trusted by Leaders Across North America Since 2015
Since our inception, Manage Petro has been the go-to solution for fuel and propane delivery companies across the US and Canada. Industry leaders like Chieftain Energy, Rubio’s Fleet, FNF, Brandon Petroleum, and Robertson Fuel rely on our platform to drive operational excellence. With Manage Petro, these companies have scaled their businesses while maintaining superior customer service standards.
Why trust us? Because we deliver results that matter.
Unlock Savings, Drive Efficiency, and See Real ROI
Partnering with Manage Petro is an investment in efficiency, profitability, and growth. Whether you operate a fleet of 2 or 125 trucks, our system delivers significant cost savings and performance enhancements. Our clients achieve an average ROI of $85,000 to $186,000 in just 7 to 12 months through automation, streamlined workflows, and optimized fuel delivery processes.
With Manage Petro, you’re not just adopting technology—you’re embracing a competitive edge that accelerates your business toward its full potential.
The Future of Fuel and Propane Delivery Starts Here
Join the growing community of businesses who trust Manage Petro to revolutionize their operations. We’re here to help you achieve more, from reducing costs to scaling effortlessly. Ready to elevate your business? Let’s start building success together.
Book your demo today and discover how Manage Petro can transform your operations.
How Every Team Member Benefits from Manage Petro's Fuel Delivery Management System
Simply making more money and fast ROI!
- Profitability Insights: Gain clear visibility into profit margins for each route, driver, or delivery, allowing for better financial decision-making.
- Growth-Ready Scalability: Easily scale your operations as your fleet and business grow without disrupting existing workflows.
- Profitability Tracking: ROI-focused tools highlight areas for improvement and growth opportunities.
Simply happy team and happy customers!
- Comprehensive Overview: Dashboards and analytics provide real-time insights into all aspects of the business, from delivery performance to financial metrics.
- Real-Time KPI Tracking: Monitor key performance indicators (KPIs) such as delivery times, fuel efficiency, and driver performance at a glance.
- Resource Optimization: Maximize vehicle load capacities to reduce trips and increase the volume delivered per route.
Simply effortless & accurate taxation and bookkeeping!
- Automated Financials: Features like instant invoice and tax reporting for different regions to avoid penalties for errors or missed deadlines.
- Cost Management: Real-time data on fuel usage, inventory levels, and operational expenses aids in budgeting and cost control.
- Simplified Reconciliation: Reconcile payments, invoices, and inventory records automatically, reducing errors and saving time.
Simply no more unnecessary trips, no more ran-outs!
- Streamlined Scheduling: The Dispatch Logistics Module optimizes delivery routes, ensuring timely and efficient dispatching.
- Real-Time Tracking: Access to vehicle locations and delivery statuses enables quick decision-making and issue resolution.
- Improved Coordination: Seamless communication tools connect dispatchers with drivers and office staff, enhancing workflow and reducing errors.
Simply automate anything that is repeated more than two times in the office!
- Efficient Administration: Automated client-specific invoices with built-in tax and fee calculations, ensuring consistency and accuracy.
- Document Automation: Eliminate repetitive paperwork with automated delivery confirmations, payment reminders, and compliance forms, and paperless.
- Customer Support: Integrated CRM tools help track customer orders, preferences, and feedback, enhancing customer satisfaction.
Simply no more pens and calculators, and no need to fill out forms anymore!
- Simplified Operations: The Mobile App for Drivers provides route planning, work order management, and real-time updates, making daily tasks straightforward and manageable.
- Contactless Proof of Delivery: Collect signatures electronically and upload photos to confirm completed deliveries instantly.
- Time Savings: Automated processes reduce paperwork, allowing drivers to focus on deliveries and customer service.
Simply no more server upgrades and backup management!
- Seamless Integrations: Connect Manage Petro SaaS with other industry tools, like fuel pricing databases, IoT systems, and accounting platforms.
- Data Security and System Logs: Protect critical business information with advanced encryption and access control settings, providing detailed logs for troubleshooting and auto backups.
- Anytime, Anywhere Access: The system is fully cloud-based, ensuring team members can access tools and data from any location with an internet connection.
Simply complete clarity on finances and inventory, full access based on permissions!
- Self-Service Portal: Empower clients with the ability to place orders, track deliveries, and manage invoices independently.
- Customized Alerts: Notify clients of delivery statuses, order updates, or upcoming service schedules via SMS or email.
- Usage Analytics: Provide clients with insights into their fuel consumption patterns, helping them plan more effectively.
Simply organic growth with existing resources!
- Improved Team Collaboration: Centralize communication across departments to ensure everyone works from the same data and system.
- Reduced Environmental Impact: Optimize routes to decrease fuel consumption and carbon emissions, aligning with sustainability goals.
- 24/7 Support: Access round-the-clock assistance from Manage Petro’s team to resolve issues quickly and keep operations running smoothly.
Why Manage Petro
10 years ago, our very first client, HiWay Fuel Services, experienced remarkable results with our Fuel Delivery ERP Back-Office. We built the system for the fuel delivery industry by a Fuel/Propane delivery company. Manage Petro was born because there was a gap in the market for a holistic back-office system that is affordable for smaller fleet owners. Here’s a quick overview of the result.
HiWay Fuel Services (35 trucks, 4 locations) faced challenges with slow invoicing, human errors, and HR risks by using paper & Excel to run the business. After implementing the Manage Petro Fuel & Propane Delivery Management System, they achieved remarkable results in just seven months:
Grew the business
24%
Prevented fuel loss
2%
Customer retention increased
3%
Reduction office overhead
33%
Saved office ADMIN time
55%
Saved $186,000
Manage Petro transformed their operations, driving efficiency and profitability across all aspects of their fuel delivery business.
“Manage Petro has been incredibly responsive to our industry needs and market changes. The system evolves dynamically with valuable features added at no extra cost, ensuring consistent value for our business. It’s a reliable, cost-effective solution that grows stronger over time.”
- Sean Kinmonth
- CEO of Chieftain Energy
“In Manage Petro everything is centralized in one platform and the system is very smart. Minimizes user errors and can correct itself. It reduces a large amount of workload in one perfect system. Now we can accommodate more clients.”
- Kelly Grehan
- Owner of HiWay Fuel Services
“Manage Petro is the most comprehensive and detailed solution I’ve ever seen. The program’s flexibility and responsiveness to even subtle daily changes in everything from tax to volume is unparalleled.”
- Dwayne McArthur
- Director of Red Deer Oil & Gas Trade-show
Sean Kinmonth's Feedback - CEO of Chieftain Energy:
Play Video about Chieftain's Fuel Bulk Delivery Truck
What can Manage Petro do for your fuel delivery business?
Increase Profitability
Automate processes to reduce your cost of operation. Detect unaccounted fuel loss and prevent it. Use our solution to grow your business with less cost and be more lean.
Real Time Visibility & Control
Know your Truck’s live location, inventory, and progress in the field at any point in time. Have access to all data and communicate with your drivers any time you want.
Get Paid Fast
Don’t wait to get paid. Manage Petro instantly generates the invoices as soon as the nozzle detached from the tank. Effortlessly handle your complex rack-price, charges, fees and tax structure.
Imagine your world when:
- Peace of mind and trust come naturaly, with no hidden fees or complicated charges, allows you to focus on what truly matters.
- Automated data entry eliminates human errors, enhancing your credibility and professionalism as you go paperless.
- A unified, holistic solution frees you from the hassle of redundant data entry, multiple detached systems, and redundant fees.
- You have real-time visibility of your fleet and delivery status, empowering you to make informed decisions instantly.
- Auto Route planning is quick and efficient, maximizing your productivity and optimizing your operations with auto dispatching with an AI system behind it.
- Customers are happier, and your team have less stress.
- You are making more money with the same existing resources, trucks, and teams.
Take the First Step Toward Transformation with an ALL-in-ONE Fuel Delivery Management System
Don’t let operational challenges hold your business back any longer.
Let’s work together to overcome these hurdles and set your company toward greater efficiency and profitability.
Schedule a free personalized demo today to see how Manage Petro can revolutionize your operations.
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